Weight 3
A buyer sees it at the stand
The catalog in Poly9, price rules loaded or price on request, the booth opened on a phone, QR cards printed, the link handed over, the follow-up sent, the certified quotes. Seven steps, 21 of 35 points.
Poly9 AI · Free tool
Fair booth readiness checklist
Sixteen steps from three weeks before the hall opens to a week after it closes, each dated from the fair you enter. Tick what is done and read the score; the weights are explained below the list.
Fair booth readiness is whether your catalog, your collections and your follow-up are live before the hall opens. A ready booth lets a buyer tap a finish on their phone and leave with a link. This checklist scores sixteen steps against your own fair dates, weighted by what a buyer sees, and runs in your browser without sending anything.
Readiness
0 of 35 weighted points · Start with the catalog
0%
Digital booth
0% (0/16)
Collections
0% (0/8)
Follow-up
0% (0/11)
16 steps. Tick what is done; the weight of each step is shown. Ticks stay in this browser only.
Your result
The weight-3 steps are the digital booth
Catalog in, rules loaded or price on request, the booth opened on a phone, QR cards printed, the link handed over. Poly9 builds the booth from the photos you have and prices only from rules you approved.
How the score works
Every step carries a weight of 1, 2 or 3, printed next to it. The score is the weight of what you have ticked divided by the weight of all sixteen steps, as a percentage.
Weight 2
A buyer sees it after the fair
The option lists, the fair collections, the follow-up draft, the second-story collection, the activity read. Five steps, 10 of 35 points.
Weight 1
Internal preparation
Gathering photos, one vignette per collection, the team brief, the buyer names. Four steps, 4 of 35 points.
Due dates come from the opening date you enter, and the three follow-up steps from the closing date. The offsets (three weeks before, a week before, three days after) are a recommended plan; change your dates and every due date moves with them.
The three lanes (digital booth, collections, follow-up) each show their own score so you can see which half of the fair is ready.
Questions about the checklist
Does anything I enter leave my browser?
No. The fair name, the dates and the ticks stay in this browser, saved so the page remembers them when you come back. Nothing is sent to Poly9 or anyone else. The result exists as text only when you copy or download it, and clearing your browser data clears the ticks.
Why are the steps weighted instead of counted?
Because a booth with the catalog live and the QR cards printed is ready even if the team brief is missing, and the reverse is not true. Weight 3 goes to what a buyer sees at the stand, 2 to what they see after, 1 to internal preparation. The weights are printed on every step.
What if the fair opens in less than three weeks?
Enter the real date. Steps due in the past show as overdue, and the result text lists them first. Work the overdue weight-3 steps in order: catalog in, rules or price on request, the booth on a phone, QR cards. A focused line with photos in hand can clear those in a week.
Do I need every price loaded to be ready?
No. The rules step is satisfied when every approved rule is loaded and every product without one shows price on request. That is the honest state for a fair: the buyer sees the piece now and gets the exact number after. A guessed price to look complete does not count.
Which fairs does the schedule fit?
Any trade fair with a stand and buyers on phones: IHGF Delhi, Heimtextil, Ambiente, High Point Market, or a regional show. The method is the same; what changes is the option grid, metal finish for one line and colourway and width for another. Enter the dates from the organiser’s site.
What do the weight-3 steps look like in Poly9?
Add the catalog from photos, a spreadsheet or your website. Load the rules you have approved; the rest shows price on request. Open your storefront on a phone and tap the options. Print the QR code from the share panel. After the fair, the same link carries the certified quotes.
Turn the ticks into a booth.
Add the catalog from photos, load the rules you have, print the QR card for the first collection. 250 sales actions free for 30 days, no card, and the account stays yours.